| | By-Laws | | | |
 | | | | | |
| | ARTICLE I | |
| | | Membership | |
| | | Section 1. TYPE OF MEMBERSHIP | |
| | | There shall be two types of membership -- Active member
clubs and members-at-large. | |
| | | Section 2. QUALIFICATION FOR
MEMBERSHIP | |
| |  | Any duly organized Litho Club is eligible for Active
Membership in this Association provided:
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| | | | A. That such club serves the lithographic industry
within a specifically designated and defined geographical area as
determined by the Council of Administration. This shall be interpreted
to include specifically any organized Litho Club located inside or
outside the continental limits of the United States as may wish to be
affiliated.
B. That the club includes in its own membership
qualified department heads, general key personnel or any person
engaged in the lithographic industry within its geographical territory.
C. That such club conforms to the general aims and objectives of
this Association and does not specifically serve to further the purpose
of either management, labor or supply sections of the industry or a
political party.
D. In the event no litho club has been formed
within a designated and defined group area or if any litho club
has been formed and later withdraws from membership or becomes inactive,
then an individual member who would otherwise be eligible for membership
in a local litho club may apply for membership and shall be eligible for
membership in the Association as a Member-at-large provided:
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| | | | | 1) That such applicant would be eligible for membership in an
organized litho club if one were available in the geographical area.
2) That such applicant conforms to the aims and objectives of
this Association.
3) That such applicant acknowledges to take no
active role in the operation of the Association, will not be
able to serve on the Council of Administration and will not be entitled
to vote. | |
| | | | E. A Member-at-Large shall be required to pay to NALC,
Inc. a per capita tax which shall be fixed by the Council of
Administration . | |
| | | Section 3. CLUB APPLICATION FOR
MEMBERSHIP | |
| | | | A. Active Member Clubs
Application for membership is to be made to the National Secretary
of the Association and signed by a properly authorized officer
of the applicant club. Such application shall indicate the formal action
taken in a recorded meeting of the applicant club and shall be
accompanied by applicant's Constitution and by a charter fee of fifty
($50.00) dollars.
B. Acceptance of Club Membership
Acceptance of an application must be made by the duly elected
National Officers. An accepted Litho Club will be placed on one (1)
year's probation with suspension of per capita tax as stated in Article
II, Section 3B. Action on said application must be taken within six (6)
months or less of the date of application.
C. Active Member Clubs Appeals
Should an application be tabled for any reason by the Association,
the applicant club shall be advised in writing in full as to the reasons
by the National Secretary of the Association, not later than six (6)
months of application date. The applicant club shall have the
privilege of taking any corrective action at a recorded meeting of that
club and shall transmit such action to the National Secretary of the
Association for reconsideration of its application. | |
| | | Section 4. INDIVIDUAL
MEMBERS-AT-LARGE | |
| | | | A. Application for Membership
The application for individual membership-at-large shall be
accompanied by a fee equal to the current per capita tax assessed from
any member as per Article II. The application must be made on the
official form and sent to the Secretary of The National Association
signed by another member.
B. Acceptance of Members-At-Large Membership
Acceptance of an application of Membership-at-Large shall be taken
in the same manner as required under Section 3B Acceptance of Club
Membership with the exception of the suspension of per capita tax.
C. Membership-at-Large Appeals
Application of a Member-at-Large shall be handled in the same manner
as in Section 3C Active Member Club Appeals. | |
| ARTICLE II | |
| | | Privileges and Duties of Membership | |
| | | Section 1. AUTONOMY | |
| | | | Each member club shall be free to conduct its own
individual local activities in its own way in accordance with its own
Constitution and By-Laws, at all times, but within the limitations as
set forth in Article I, Section 2C. It is not the intent of this
Association to dictate to or impose on member clubs. | | |
| | | Section 2. REPRESENTATION | | | |
| | | | A. Each member club shall elect, appoint or otherwise
designate three (3) members in good standing as delegates to the annual
business meeting and mid-year council meeting of this association and
provide each such delegate with the proper credentials as outlined in
Article VII, Section 5, to act for the member club in association
matters. Each delegate of a member club, if present, is entitled to one
(1) vote in association matters and if not present, may execute a proxy
permitting another authorized delegate from delegate's club or
any other member club to cast one ballot.
B. Special action to the interest of any absent club shall
be considered at any meeting of this Association upon written request
from the club to both the National Secretary and current President of
the Association prior to the meeting.
C. Each member club in good standing shall have access to
information in the files of the Association.
D. Each elected officer of the National Association or authorized
delegate to the mid-year council meeting and annual convention is only
allowed to carry a maximum of three (3) proxy votes. | |
| | | Section 3. DUES | |
| | | | A. Each member club shall be required to pay to NALC,
Inc. a per capita tax per member annually. The fiscal year is July 1
through June 30. The NALC, Inc. will invoice each member club annually
on April 1st. A current list of active and associate members, but not
honorary members, of local clubs will accompany the invoice. All
per capita taxes are due and payable on June 1st of each year for the
succeeding year. New members accepted in the local club will be sent to
NALC, Inc. monthly accompanied by the member's mailing address and a
check in the amount of the current per capita tax per new member.
Any member accepted after January 1st of any year will pay one half the
current per capita for the remainder of that year. The name of any
member dropped or transferred from a member club shall be sent to NALC,
Inc. and will be deleted from or added to the roster of the
appropriate club.
B. New charter clubs will be exempt from the per capita taxation for
the balance of the year of said club's admission to the NALC, Inc.; the
per capita tax shall be levied, due and payable the first June
1st following admission as per roster submitted for the succeeding year.
C. The per capita dues schedule shall be reviewed every year at the
Mid-Year Council Meeting and shall automatically be a part of the agenda
for that particular Council Meeting. Should the Council of
Administration, after review of the per capita dues at a Mid-Year
Council Meeting, deem it necessary that a per capita tax change
be made, proposal of such change shall be submitted in writing to all
local clubs within sixty (60) days following that Mid-Year Council
Meeting by the National Secretary of the NALC and such proposal shall
automatically become a part of the agenda for the next Annual
Convention.
D. At the Annual Convention of the NALC should a proposed per capita
tax change be a part of the agenda for that Convention, such proposal
shall be acted upon at that Convention and any change in the per capita
shall become effective for the next fiscal year of the NALC.
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| | | Section 4. MEMBER CLUBS'
OBLIGATIONS | |
| | | | A. Each member club shall be required to furnish to the
National Secretary and National Headquarters a complete current list of
its Officers within thirty (30) days after any change.
B. Before any member club can withdraw from membership in the NALC,
Inc. notice must be given to the National Secretary of the
Association to permit attendance of an NALC Officer at the meeting at
which a decision is to be made regarding disassociation with the NALC,
Inc. Decision to withdraw or drop membership must be made upon a vote of
the majority of the local club in attendance.
C. If a club is in arrears in the per capita tax for more than six
(6) months and has received three (3) notices from the National
Secretary, it shall be considered in bad standing and shall forfeit all
rights of membership until it is paid up in full. If a club is
delinquent in its per capita tax for one (1) year, it will be suspended.
In order to rejoin the Association it must submit an application as
outlined in Article I, Section 3. | |
| | | Section 5. TRANSFERS OF LOCAL
CLUB MEMBERS | |
| | | In order to have an agreement that will be applicable
to all clubs, transferees should be acceptable to all local clubs
provided they have been in good standing for the current year.
Notification of transfer from one club to another should be mailed to
the National Secretary upon acceptance of the new host club. | |
| ARTICLE III | |
| | | Governing Body | |
| | | Section 1. GOVERNMENT OF THIS
ASSOCIATION
This Association shall be governed by the four elected officers, the
immediate Past President (the five (5) officers to hereafter be called
the National Council) and the Council of Administration. The four
elected officers shall be: President, First Vice President, Second Vice
President and Treasurer.
The Council of Administration shall consist of one (1)Council Member
from each local club, usually the Local Club President. The Immediate
Past President of NALC shall be the Chairman of the Council of
Administration and the Council shall meet before the first Business
Meeting of the Mid-Year Leadership Conference and the Annual
Convention. In the event that the Immediate Past President is
unavailable to chair the meeting, the responsibility shall fall upon the
next most recent Past President in attendance. The Chairman may also
call special meetings as required by the business at hand. All
Past Presidents of the Association shall be honorary members of the
Council with a voice at all meetings but shall not be entitled to a vote
except if they are the duly accredited Council Member from their local
club. The Chairman of the Council may vote at Council Meetings
exclusively. Any current National Officer may not serve as a member of
the Council of Administration.
Section 2. NATIONAL HEADQUARTER
NATIONAL
SECRETARY
A permanent National Headquarters shall be established and a
National Secretary shall be selected by and subject to the control of
the National Council and the Council of Administration.
The National Secretary will assist the National Council and the
NALC, Inc. in every way possible to advance the objectives of the
Association. This person need not be a member of the Corporation. The
National Secretary's term of service shall be fixed through a
contract by the National Council and the Council of Administration. A
review of the National Secretary's contract for any changes or its
renewal shall take place at the Annual Convention. The contract should
extend for a maximum of two (2) years and it must be reviewed by an
attorney-at-law prior to its presentation to the Council of
Administration. Only those contracts which are voted upon by local
clubs, signed by the Council Member and returned shall be considered in
the final tally. The local clubs shall ratify the contract and return it
to the President by October 1.
It shall be the responsibility of the National Secretary to
administer the National Headquarters efficiently, to carry out the
normal activities of the Association, to perform all acts assigned by
the Constitution and By-Laws and/or other governing documents of
the Association, and to take further action as may from time to time be
described by the National Council and the Council of Administration. The
National Secretary shall be directly responsible to the President of the
NALC, Inc. The National Secretary shall have an advisory voice
at all business meetings and must refrain from participating in
elections. The National Secretary will submit a progress report at the
Mid-Year Council Meeting and at the Annual Convention.
Section 3. COMPENSATION TO OFFICERS
The President, First Vice President, Second Vice President,
Treasurer and the Immediate Past President shall be reimbursed on a
quarterly basis from the National Treasury, upon presentation of bills,
for their registration fee, hotel and transportation expense for
the Mid-Year Council Meeting, the Annual Convention and any special
meetings.
The Treasurer will be required to post bond sufficient to offset any
financial loss to this Association. Said bond is to be paid for and held
by the Association. The Treasurer shall be paid an annual salary of
$1.00 to legally authenticate this bond.
The Budget Committee is directed to allow an amount commensurate
with the income of the Association allotted to travel expenses for the
National President, exclusively.
Section 4. OPERATION OF THE ASSOCIATION
This Association shall operate on an annual budget prepared by the
Budget Committee in cooperation with National Headquarters and The
National Council. The budget shall cover the subsequent fiscal year, of
July 1 through June 30, and it shall be submitted to the Council
of Administration at least two (2) weeks prior to the Annual Convention.
Section 5. FILLING VACANCIES OF COUNCIL
MEMBERS
When a Council Member or a Delegate is elected to a National Office
of this Association, that club may fill the vacancy caused by this
election with another Council Member or Delegate; however this club
shall not be entitled to more than three (3) voting Delegates or
proxies. | |
| ARTICLE IV | |
| | | Duties of Officers | |
| | | Section 1. PRESIDENT
It shall be the duty of the President to be responsible for all
administrative and executive duties, to preside over all meetings of the
Association, to enforce strict observance of the Constitution and
By-Laws of the Association, to preserve order within the
Association at all times under "Robert's Rules of Order," and
to appoint all committee chairs. The President has the power to delegate
the duties of the office to other duly elected National Officers as
outlined in the following sections 2, 3 and 4 of this Article. The
President shall submit a progress report at the Mid-Year Council Meeting
and the Annual Convention.
Section 2. FIRST VICE PRESIDENT
It shall be the duty of the First Vice President to perform the
duties of the President in his/her absence or at his/her request. In
cooperation with the National Council, the First Vice President shall
organize all committees and insure that the duties of these committees
are carried out. The First Vice President shall submit a progress
report at the Mid-Year Council Meeting and the Annual Convention.
Section 3. SECOND VICE PRESIDENT
The Second Vice President shall perform the duties of the President
and/or the First Vice President in their absence or at their request.
The Second Vice President shall coordinate and oversee the activities of
the Regional Coordinators. The Second Vice President shall be
the Editor of "TIPS," the NALC, Inc. official publication (see
Article VIII), which shall be produced by National Headquarters. The
Second Vice President shall submit a progress report at the Mid-Year
Council Meeting and the Annual Convention.
Section 4. TREASURER
The Treasurer is responsible for all financial activities of the
Association. The Treasurer shall submit a year-end detailed report
(because of the time element, not necessarily audited) at least 30 days
prior to the Annual Convention. The fiscal year of the Association
shall end on June 30th. A detailed report will also be submitted to
the National Council and the Council of Administration at least 30 days
prior to the Mid-Year Council Meeting and will review the Auditor's
statement for the current year. The Treasurer may serve in this
office for more than one (1) year provided he/she is re-elected by the
Delegates after each one (1) year term of office.
Section 5. FILLING VACANCIES OF ELECTED
NATIONAL OFFICERS
Should any elected National officer become disabled or deceased, the
Council of Administration shall fill the vacancy by electing a
replacement for the remainder of the term. Such replacement must be a
member in good standing of a local member club.
Section 6. NEGLECT OF DUTY
Should any of the elected Officers of this Association determine
that a fellow elected Officer is negligent of the duties and
responsibilities of his/her office, the Chairman of the Council of
Administration shall be advised and a Special Meeting as described in
Article VII, Section 4 shall be called by the Chairman. Should
the Council determine that the specified Officer be removed from office,
the Council shall make an interim appointment to fill the vacancy until
a formal election can be held. | |
| ARTICLE V | |
| | | Election of Officers | |
| | | Section 1.
At the Annual Convention, the Delegates shall elect from the
membership-at-large the following Officers of this Association:
President, First Vice President, Second Vice President and Treasurer.
Each elected National Officer must be from a different member club and,
with the exception of the office of Treasurer, may not serve more
than one (1) consecutive year in that office.
Section 2. NOMINATING COMMITTEE
The President shall appoint a Nominating Committee consisting of
three (3) members. No member club is eligible to service more than once
in four (4) years. The President shall appoint the Chairman of this
committee.
Section 3. NOMINATING AND ELECTION PROCEDURES
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| | | | A. Nomination is to consist of letters of nomination
from the nominee's local club and a letter from the nominee's employer
endorsing said nomination. If the nominee is owner of the company, the
owner may self-endorse.
B. Nominations as outlined in A above are to be presented to the
Nominating Committee at the beginning of the First Business Session of
the Annual Convention.
C. Approved nominations shall be made known to the Delegates before
the conclusion of the First Business Session by the Nominating
Committee.
D. Nominations will be seconded at the Second Business Meeting of
the Annual Convention. Election of Officers shall take place immediately
following these nominations.
E. Elected Officers shall assume their office upon installation at
the Annual Convention. | |
| ARTICLE VI | |
| | | Committees | |
| | | Section 1.
The President shall appoint the chair for the following
Standing Committees: | |
| | | | Awards
Budget
Club Expansion
Education
Future Conventions
Industry Liaison
Literacy Liaison
Junior Litho Club
Long Range
Management
Member-At-Large
Membership
NALC Foundation
Nominating
Program
Public Relations
Rae Goss
Resolutions and By-Laws
Standardization
Scholarship
TIPS Donations
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| | | Section 2.
Chairmen of all committees shall submit to the National
Secretary's Office a progress report six (6) weeks prior to the Mid-Year
Council Meeting and the Annual Convention. Members of the various
committees need not be members of the Council of Administration or be
Delegates, but they must be members in good standing of a local
member club of this Association.
Section 3. PRESIDENT AND COMMITTEES
The President shall be a member ex-officio of all committees, except
the Nominating Committee. | |
| ARTICLE VII | |
| | | Meetings | |
| | | Section 1. ANNUAL CONVENTION
The Annual Convention shall be held each year for a period
not to exceed three (3) days. The time and place for said Convention
shall be determined at a previous Annual Convention at least three (3)
years, but not more than five (5) years, in advance. The Annual
Convention shall begin with a meeting of the Council of Administration,
followed by business meetings for the purpose of electing
officers, examining reports, approving an operating budget for the
coming year, voting on any resolutions or proposals brought before the
meeting and acting on any other business that may arise.
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| | | | A. Quorum: Representation at any meeting of this
Association from a majority of the member clubs shall constitute a
quorum and a majority vote shall constitute action, except as stated in
Article IX.
B. Guests: Guest representatives may attend any meeting of
this Association by invitation of any accredited Council Member. Such
guest may, in an advisory manner, speak before the meeting, but may not
vote.
C. Procedure: A convention procedure as adopted by the NALC, Inc.
shall be observed by all local host clubs.
D. The Host Club's Duties: The host club for the Annual Convention
shall consult with a Steering Committee that is comprised of three (3)
Past Presidents of NALC.
E. Education: The host club shall not be required to have an
educational program in conjunction with the Convention, but can at their
discretion, schedule a clinic or forum to be held at the same time as
the Convention. | |
| | | Section 2. MID-YEAR COUNCIL
MEETING | |
| | | A Mid-Year Council Meeting will be held at a city
designated at the discretion of the President for the purpose of: | |
| | | | A. Reading of Officers' and Committees' Reports.
B. Acting on resolutions and proposals as prescribed in Article IX.
C. Transacting any other business as outlined in the agenda (see
Section 5 of this Article.).
Quorum: As outlined in Article VII, Section 1A, and compiled on a
national basis. A written report of this meeting must be in the hands of
the Local Club Presidents and all other registrants not later than
thirty (30) days after said meeting.
Agenda: As outlined in Section 5 of this Article. | |
| | | Section 3. REPORTS FOR MEETINGS | |
| | | Sufficient copies of each Officer's and Committee
Chairman's report shall be made available so that each Council Member,
Delegate and member present can have a copy for reference at the
Mid-Year Council Meeting and the Annual Convention. These reports are to
be submitted to the National Secretary six (6) weeks prior to
each meeting. The compiled reports shall be mailed by the National
Headquarters four (4) weeks prior to the meetings to the President of
each local club and to all registrants of that meeting. | |
| | | Section 4. SPECIAL MEETINGS | |
| | | Special meetings of the duly elected Officers and the
Council of Administration may be called by the President of the
Association as the President deems necessary for the good of the
Association, by the Chairman of the Council of Administration or by
petition to the National Secretary of the NALC, Inc., by at least
one half (1/2) of the member clubs. | |
| | | | A. Representation: Each member club shall designate one
(1) Council Member, preferably the Local Club President, to this meeting
and provide such Council Member with proper credentials. Each member
club shall have only one (1) vote in its own behalf and must have a
Council Member present in order to vote.
B. Quorum: Quorum at any special meeting shall be a simple majority
of the NALC member clubs represented and majority shall
constitute action except as stated in Article IX.
C. Agenda: An agenda for any special meeting shall be sent to each
Local Club President at least forty-five (45) days prior to the date of
the meeting. Except for trivial matters, business transacted at a
Special Meeting should be limited to the agenda. If it is urgent in an
emergency to take action for which no notice was given, to
legalize such action it is necessary for it to be ratified by the
Association at a regular meeting or at a special meeting called for that
purpose. | |
| | | Section 5. AGENDA FOR ALL
MEETINGS | |
| | | | An agenda outlining the business for any meeting of
this Association shall be in the hands of the Local Club Presidents and
all other registrants at least forty-five (45) days prior to the
meeting. The agenda shall be accompanied by the necessary formal
registration blanks which will serve as credentials for the Delegates,
as well as proxy blanks. The completed forms are to be returned to
National Headquarters at least ten (10) days prior to the meeting | | |
| | | Section 6. QUESTIONS OF
PARLIAMENTARY LAW | |
| | | | A. The parliamentarian shall be appointed by the NALC
President and shall preside at all business meetings.
B. All questions of parliamentary law shall be decided in accordance
with Robert's Rules of Order, Rev. 75th Anniversary Edition, by the
association's appointed parliamentarian. | |
| ARTICLE VIII | |
| | | Official Publication | |
| | | The NALC "TIPS" is designated as the official
publication of the NALC, Inc., and is to be sent to the membership of
each active local club in good standing as a benefit of membership (good
standing defined in Article II, Section 4C.). The National Council
and the Council of Administration shall advise the Editor of "TIPS"
with regard to such policies and content which will be to the best
interest of the membership. | |
| ARTICLE IX | |
| | | Amendments to the By-Laws | |
| | | Section 1.
All amendments to the By-Laws must be presented in writing
and sent by registered mail to the National Secretary and to the
Chairman of the Resolutions and By-Laws Committee sixty (60) days prior
to the date of any business meeting.
Section 2.
All amendments to the By-Laws must have approval of 2/3 of the
voting Delegates present at the Annual Convention . | |
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